The platform your
security company actually needs
Scheduling, event-based GPS, AI-powered incidents, client billing with profit margins, and payroll — all in one platform. Bilingual EN/ES. From a single site to thousands of guards.
Sound familiar?
If you run a security company, you probably live these problems every day.
You don't know where your guards are right now
You call, no answer. Text, nothing. The client asks and you have no answer. With location recorded at every event — and a one-time ping when you need it — you stop guessing.
Payroll takes you an entire weekend
Collecting timesheets, calculating overtime, cross-referencing the schedule. What if the hours calculated themselves?
Incident reports arrive hours late — or not at all
You find out about an incident the next day via text. With real-time reports + AI, every incident is documented instantly.
Your clients ask for proof you can't provide
"Did the guard do the round?" "What time did they arrive?" You have no way to prove the work. The client portal solves that.
Your software charges you more every time you grow
You hired 10 new guards and the bill went up $400/month. With flat pricing, growing doesn't penalize you.
Actum Track was built to solve exactly these problems.
Everything happening in the field,
on one screen
Designed for owners and managers who need total control without complexity.
Real-time KPIs, personnel status, activity feed, and automatic alerts. Everything happening in the field, instantly.
Your clients get their own portal
— not another status call
Instead of calling to ask "where's my guard?", your clients log in and see everything happening at their property in real time — and can act on it. This is what takes an operation to enterprise.
Visitor log & exit tracking
Every visitor, who they came to see, ID photo, time in and out — and who's still on-site right now. If someone matches your banned list, the row turns red the moment they're logged.
Vehicle violation reports
Parking and vehicle violations with license plate and state, make, model, color and photos. Repeat offenders are flagged automatically, and any period is one click away as a PDF.
Request extra coverage
The client asks for extra guards — date, headcount, hours — right from the portal. It's validated against your lead time, then routed to dispatch for approval. Nothing publishes automatically; your team always approves first.
The portal also exposes
Everything you need.
Nothing you don't.
Everything you need to operate day to day
Real-time dashboard
KPIs, personnel status, activity feed, and automatic alerts — all updated via WebSocket.
Smart scheduling
Weekly shifts, copy weeks, auto-assign, one-click publish. Guards confirm from the app.
Guard management
Full profiles, licenses, scorecards, documents, notes, bulk import, and access control.
Property management
Geofencing, post orders, report config, site rates, and per-property operational rules.
Live map
Location is recorded at every event — clock-in, scan, report, SOS, and geofence crossing — on the map, with searchable history and a one-time ping when you need it.
Internal messaging
Real-time chat, broadcast messages, group conversations, and push notifications.
Dispatch cases
A call becomes a case: it collects the work done on it, closes when resolved, and only whoever opened it can reopen it. A closed case takes no new work.
Shift review center
Every shift lands in one queue to be reviewed and signed off. New activity on a shift already reviewed sends it back to pending — open work outranks a status.
Email announcements
Write an announcement with formatting and images, send yourself a test first, and reach the whole team or just the roles you pick.
Tools for guards on the ground
Incident reports
Photos, video, AI analysis, chronological timeline, status tracking, and automatic professional PDF.
Checkpoints & patrols
NFC/QR scan, guided tours, round compliance, configurable intervals, and mandatory reports.
Clock-in / Clock-out
GPS-validated clock-in with automatic punctuality detection, on grace windows you set yourself — per company, per property, or per shift.
Idle-time detection
The system measures the dead time inside a shift — the stretches with no scan, no report, no activity — so a quiet patrol stops looking the same as a patrol that never happened.
Alerts & notifications
SOS, geofence breach, welfare check, shift starting soon, messages, and availability review.
Two native mobile apps
Two apps on iOS & Android. Your team's: clock in, report, scan, SOS, plus the live map for supervisors and dispatchers. Your clients': their property in their pocket.
Covering the post when reality does not cooperate
Open shifts & swaps
Post open shifts for guards to pick up. Shift swap system with manager approval.
Shifts you define
Your operation is not three fixed shifts. Define the ones you actually run — their hours, their rules, their coverage — and the schedule works in your lanes, not in ours.
Mid-shift transfer & relief
A guard has to leave at 2am and someone else takes the post. Both get paid for what they actually worked, the client's report shows one continuous shift, and nobody is penalized for a handover.
It warns you before the hole
Release an assignment, move a shift, approve time off — and before you confirm, the system tells you which post you are about to leave uncovered.
Fix the schedule without punishing anyone
The shift was set for 6am and it really started at 8am. Correct the schedule and the guard does not come out late — the mistake was yours, and the record says so.
Coverage your client requests
The client asks for extra coverage from their own portal — date, number of guards, time range. It is validated against your lead time and routed to dispatch. Nothing is scheduled without your approval.
Billing, payroll, margins, and client portal
Automated payroll
Calculates regular hours, daily OT (>8h California), weekly OT (>40h), night differential, holidays, and YTD totals.
Client billing & invoicing
Generate invoices per property and period, with hosted payment links and status tracking (draft, sent, paid, overdue).
Profit margin per property
See which contracts actually make money: invoiced revenue vs. payroll cost, margin per site, and unbilled-hours detection.
Advanced reports
Daily DAR, weekly brief, per-guard reports, exceptions, export as PDF and CSV.
Client portal
Separate login for your clients. They see reports, incidents, attendance, and metrics for their property.
Paid time off
Vacation, sick days, and paid absences are captured on the schedule and flow straight into payroll, the report, the pay stub, and the exports.
Reports that send themselves
Schedule a report once and it leaves on its own — daily, weekly, to the client or to your team. Nobody has to remember to send it.
Report templates
Define what a guard has to fill in on each property: the fields, the order, what is mandatory. The report stops depending on who writes it.
AI-powered analysis
Intelligent incident analysis, report generation, and pattern detection — powered by Anthropic.
Supervision, security, and traceability
Supervision visits
Checklist-driven quality audits (presence, uniform, equipment), per-item photo, and follow-up actions.
Visitor registration
Check-in with ID photo and consent, plus a banned-visitor list that alerts the guard at the gate.
Vehicle violations
License-plate capture (OCR), vehicle photo, tow authorization, and a do-not-tow exemption list.
License & credential alerts
Track each guard's licenses and certifications with alerts before they expire.
Two-factor authentication
MFA (TOTP) with recovery codes and trusted devices to protect your account.
Breaks, paid or unpaid
A 12-hour shift carries both at once: a 30-minute meal deducted and two 15-minute breaks paid. The flag lives per window, and the system REFUSES to mark a break under 20 minutes as unpaid — 29 CFR 785.18 makes that one hours worked, always. Deducted time is hours, not money, and comes off before overtime.
A closed period stays closed
A closed payroll period is paid under the rules frozen the day it closed, not today's. Change a rate tomorrow and last month's payroll does not move underneath you.
History survives termination
Terminating a guard does not erase the shifts they already worked, their reports, or their signatures. What happened, happened — and it stays available for a dispute.
Audit trail & permissions
Role-based access control plus a log of every action (who, what, when) for regulatory compliance.
What makes us different
We're not another generic software. We understand the field because we lived it.
Flat price. Unlimited guards.
TrackTik and Belfry charge per guard per month. With Actum Track, one flat price — growing doesn't cost more. No surprises, no hidden fees, no device licenses.
Real bilingual EN/ES
Not Google Translate. Every screen, every button, every report is professionally localized in English and Spanish. Perfect for mixed teams in California and across the U.S.
Built from the field
Actum Track was designed by someone who worked as a security guard. Every feature exists because it solves a real problem we experienced firsthand — not by a product committee in Silicon Valley.
* TrackTik and Belfry charge per guard or per employee per month, so the bill grows every time you hire. Actum Track has a flat price regardless of how many guards or properties you have. Check their current pricing with them.
Operating in 24 hours
Book a demo
We'll show you the platform in 30 minutes. No commitment, no pressure. We answer your questions and assess if Actum Track is the right fit for your operation.
Set up your company
We create your account, import your guards and properties. In less than 24 hours you're operating. We walk you through every step of the setup.
Operate without friction
Your guards download the app, clock in to their first shift, and you start receiving reports in real time. 30-day free trial with full access.
All the power,
in the guard's pocket
Your guards download the app, sign in with your company code, and they're operating in minutes. No lengthy training, no 50-page manuals.
Not just for guards. Supervisors and dispatchers use the same app to watch the live map, respond to SOS alerts, and manage shifts right from their phone, anywhere.
There are two apps, and both are on the App Store and Google Play.
Actum Track
For your team — guards, supervisors, and dispatchers.
Actum Track Client
For your clients — their property, in their pocket.
Grow without the software holding you back
One fixed monthly price based on your operation. No per-guard costs, no device licenses, no surprises.
Everything included from day 1:
"We built the best system we could and that's exactly what we deliver — unrestricted. If your company grows from 10 to 100 guards, the price stays the same."
— Actum Track Founder
Prefer a live demo?
It takes 30 minutes. Leave us your details and we'll coordinate a time with you.
Request Free Trial
30 days · Full access · No credit card
Frequently asked questions
Can't find your answer? Reach out to us.
24 to 48 hours. Our team walks you through every step: we create your account, import your guards and properties, and configure your operational rules. Your team can be operating the next day.
No. Any iPhone or Android with internet works. The app is lightweight, takes up little space, and doesn't drain the battery. If a guard doesn't have a smartphone, they can use a supervisor's to clock in.
The app works with mobile data (4G/5G). Most functions work with minimal connections. Reports and scans are saved locally and sync when the connection is restored.
Yes. We help with migration for free. We import your guards, properties, and configurations. Most migrations are completed in less than a week without disrupting your operation.
No. Month to month. You can cancel anytime. We believe if the software is good, you don't need to lock the client into a 12-month contract.
Yes, 100%. The entire system — the web platform, the mobile app, the PDF reports, and technical support — everything works in English and Spanish. It's not auto-translation, it's real localization built from scratch.
TLS/SSL encryption on all communications, bcrypt password hashing, JWT tokens with expiration, authentication rate limiting, complete audit logs, and automatic cleanup of sensitive data. We comply with California privacy requirements.
Yes. Each client logs into their own portal and sees what's happening at their property in real time: visitor logs with ID photos and exit tracking (with banned-list alerts), vehicle-violation reports with repeat-offender flags, DARs, patrol reports, attendance, and invoices. They can also request extra coverage right from the portal — they pick the date, number of guards, and time range — and the request is validated against your lead time and routed to dispatch for approval. Nothing is scheduled automatically; your team always approves first.
Both at once, which is what a real shift looks like. A 12-hour shift usually carries a 30-minute meal deducted and two 15-minute breaks paid, so the paid flag lives per window, not over the whole policy. There are two modes: free break, where you set only a maximum duration and the guard decides when, and scheduled break, where you set windows and the system opens and closes it on its own — so the record exists even when the guard has no signal. And there is one line the system will not let you cross: you cannot mark a break under 20 minutes as unpaid, because under 29 CFR 785.18 those are hours worked, always. It does not warn you, it refuses. What gets deducted is hours, not money, and it comes off before overtime: unpaid time does not push toward the 8-hour daily or 40-hour weekly threshold, and it earns no night differential or holiday premium.
Yes. The system is modular — you can enable or disable modules like the client portal, open shifts, shift swaps, and more. Start with the basics and grow at your own pace.
There's no ceiling. The platform is multi-tenant and scales from a single site to thousands of guards across unlimited properties, branches, and companies — with real-time dashboards, role-based permissions, and a full audit trail. And because pricing is flat (unlimited guards, no per-guard fees), growing doesn't spike your cost the way per-guard-per-month models do.
Ready to see your operation
under total control?
30-minute demo. No commitment. No credit card. We'll show you exactly how Actum Track works for your operation.
Prefer to email? hello@actumtrack.com